Shortening an announcement while preserving the action

Put the change, affected audience, and required action in the first two sentences. Then add the date, impact, and where to get help. Word Counter can reveal length, but the best cut is usually repeated background.

Keep details that alter someone's decision; remove history that does not. After trimming, ask a reader to tell you what happens, when it happens, and what they need to do. If they cannot, the draft is too short or too vague.

What is the one action readers must take?